Introducing new tools to teams is not exactly an easy job. We know what our workers are like more or less and this gives us an idea as to how to deal with them individually as we have been doing it for some time. Everyday we interact with them.
But what if we need to deal with them all together? What strategy should we follow that will allow us to introduce Sinnaps to a team? To do this, it would be a good idea to design a plan that makes the process easier and makes it simple and quick to overcome.
Índice
3 steps to accelerate the acceptance of Sinnaps in your team:
Before going through the steps of our staffing management plan, we need to understand the easy and simple to use application.
Regardless of peoples’ personalities, the easy-to-use application will allow you to input your real costs, validate activities, communicate with others and avoid misunderstandings. It is a change of habits in the way we manage work, which is essential to better control possible deviations, unforeseen issues and real budgets for each project.
Before starting, we must be aware that the introduction of the software should be managed as if it were a project. Taking this into consideration, these are the steps that should be followed:
1- Assign an implementation manager
Assign an implementation manager in the team who has the support of Management. This is a person who detect difficulties, apply a strategy, estimate a time so that little by little all the team takes on the habit of using the new work methodology.
2 – Create an implementation plan
For example, in three months the team must follow the new work methodology. Do it as if it were a project itself. Although at the beginning, it will take more time, but after you will be able to optimize each aspect in a better way and, above all, better control the real project deviations.
The duration of this project can last up to one year, depending on different factors. Give your team time while making small advances.
3- Support from the executive committee
The person in charge of implementing the new methodology should have the support of Management. It is the lack of support from the executive committee that is the biggest cause of failure in the projects. 50% of project teams say they fail due to lack of support from the Board.
For this reason, we advise that in meetings with Management, documents are attached in Sinnaps, showing data from the app itself. It is important to explain which manager should be checking the status of each project, based on the data in the tool only.
These are some recommendations that can help control the actual project deviations. Firstly, that all of the team has implemented the new methodology with Sinnaps, and then those responsible for each project or managers will be able to verify that important budget deviations do not occur.
During this process, plan milestones or key moments to assess the status of the team: how many people have used Sinnaps in the first week? How many have used it in the second week? If the trend is upward, however small, it can already be considered a success!
And remember that it is important to treat each member of the team according to their personality, empathizing with each person and detecting their needs. For this, we recommend you read the article: How to manage the change according to the type of worker?
