Whoever said processes cannot be transformed? Continuous improvement is a vital cog in quality processes in the most innovative companies. They are always looking to increase productivity and, above all, improve the experience and satisfaction of the end client. This latter has become the benchmark for a great swath of today’s most competitive companies.
Hence, it’s necessary to go back to our saved processes to edit and improve them. After all, experience over the duration of a project may lead us to modify aspects not considered essential at the time, i.e. when we created the process. The goal will be to assess and continuously optimise the processes.
These times when we review and decide to change certain features of the processes may occur:
- Following a milestone in one of the projects created from a process. After we implement a process-based project, we realise that, in practice, it doesn’t work as we’d imagined. We can always go back to the process to change the elements that are preventing the project operating well.
We recommend you see the lesson on how to celebrate milestones in the free online project management course.
- New machinery has been incorporated, with bleeding edge tech. The material resources we had planned for the older processes have become obsolete.
- Market needs change. Likewise, our processes and how we meet objectives.
- The company’s strategy changes. We are focused on a different audience or ditch certain products. We transform the project just so, or we make new ones from scratch.
- We adapt the company’s culture to a digital transformation that means we have to automate processes and optimise resources.
- We want to recommend an altered process to a specific client, adapting it to their needs. This may happen if we are a consultancy firm dedicated to optimising production processes.
- Or, simply, we want our process to be among the most popular Sinnaps processes!
How to edit a process in Sinnaps?
Sinnaps allows you to change a pre-existing process. That’s why the online app gives the process owner – or those users will permission to do so – the chance to edit the process.
Note: the owner of the process is the person who created it; this person may grant authorisation to those they see fit to.
Access the process editor by means of the ‘Edit’ button – located in the process we wish to edit.
Go into the process planning to edit it.
When editing a process, we can change its general specifications, validate tasks, assign resources, or add activities, documents, templates, links and images, among many other features.
What’s more, we can get a report and add deliverables. Remember, that the more useful information input into the process, the better the valuation, and, therefore, the greater the success among Sinnaps users.
Note: we can’t assign set dates to activities in a process, nor can we assign people/users as resources. So, someone needing to use the process is not subject to dates or people to pursue it.
All changes are done automatically so that Sinnaps community users can see the process with the changes inserted.
